Our Status & Rules of Procedure
We are united in purpose, we work towards meaningful changes.
Stronger Together, we are building a brighter future.
Next meeting date: 10 May 2025
@ Walsgrave Baptist Church, Hinckley Road, Coventy, CV2 2EX, UK from 14:00
Governance, Ethics, and Standards of Operation (GESO) Policy
1. Purpose
This policy outlines the Menoua Family UK commitment to uphold the highest standards of governance, ethical conduct, and operational excellence. It serves as a framework to ensure transparency, accountability, and integrity in all our activities.
2. Scope
This policy applies to all trustees, employees, volunteers, contractors, and partners associated with the Menoua Family UK.
3. Governance Principles
- Accountability: – We are accountable to our stakeholders, including beneficiaries, donors, and regulatory bodies. We ensure that our decisions and actions are transparent and subject to oversight.
- Transparency: – We commit to open communication about our operations, finances, and decision-making processes.
- Compliance: – We adhere to all applicable laws, regulations, and standards, including the UK Charity Commission guidelines.
4. Ethical Conduct
Integrity: All representatives of the Menoua Family UK are expected to act with honesty and integrity in all dealings.
Respect: We foster an environment of mutual respect, valuing diversity and promoting inclusivity.
Confidentiality: Sensitive information is handled with the utmost confidentiality, in line with our Data Protection Policy.
5. Operational Standards
Financial Management: We maintain accurate financial records and conduct regular audits to ensure responsible use of resources.
Human Resources: Our HR practices promote fairness, equity, and opportunities for professional development.
Risk Management: We proactively identify and mitigate risks to protect our stakeholders and assets.
6. Implementation and Monitoring
Training: Regular training sessions will be conducted to ensure understanding and compliance with this policy.
Reporting: Mechanisms are in place for reporting unethical behavior or breaches of this policy, including a Whistleblowing Policy.
Review: This policy will be reviewed annually by the Board of Trustees to ensure its effectiveness and relevance.
Rules of Procedure
1. Introduction
These Rules of Procedure govern the operations of the Menoua Family UK, ensuring transparency, accountability, and effective governance in line with UK charity regulations.
2. Governance Structure
2.1 Board of Trustees
Composition: The Board shall consist of a minimum of [number] and a maximum of [number] trustees.
Appointment: Trustees are appointed in accordance with the organisation’s governing document.
Term: Each trustee serves a term of [number] years and may be reappointed subject to the governing document’s provisions.
2.2 Officers
Chairperson: Presides over meetings and represents the organisation externally.
Secretary: Maintains records, including minutes of meetings.
Treasurer: Oversees financial matters.
3. Meetings
3.1 Board Meetings
Frequency: Held at least [number] times per year.
Notice: A minimum of [number] days’ notice is required.
Quorum: A quorum is [number] trustees.
Decision-Making: Decisions are made by a majority vote; in case of a tie, the Chairperson has a casting vote.
Purpose: To present annual reports and accounts, and elect trustees.
Notice: Members are given at least [number] days’ notice.
3.2 Annual General Meeting (AGM)
4. Committees
5. Financial Management
The Board may establish committees to focus on specific areas (e.g., finance, fundraising). Each committee operates under terms of reference approved by the Board.
Accounts: Financial statements are prepared in accordance with the Charity Commission’s guidelines.
Auditing: Accounts are audited or independently examined as required by law.
6. Conflict of Interest
Budgeting: An annual budget is prepared and approved by the Board.
Trustees must declare any personal or financial interests in matters discussed by the Board. Such declarations are recorded, and the trustee may be required to withdraw from related discussions and decisions.
7. Code of Conduct
8. Amendments
All trustees, staff, and volunteers are expected to adhere to the organisation’s Code of Conduct, promoting integrity, respect, and accountability.
These Rules of Procedure may be amended by a two-thirds majority vote of the Board, provided that notice of the proposed amendment has been given in advance.
Some of our sisters usefull organisations
It is not always possible to host meetings in different locations without helping hands from our dedicated members.
We are very grateful for their financial and physical contributions, things happen because of them.
