Constitution & Rules

Constitution of the Menoua Family UK

1. Name of the Organization

The name of the organization shall be Menoua Family UK (hereafter referred to as “the Organization”).

2. Legal Status

The Organization shall operate as a non-governmental, non-profit, community-based organization registered in the United Kingdom, registration No 16460622.

3. Vision Statement

To foster unity, cultural heritage, and socio-economic development among members of the Menoua diaspora in the UK and beyond.

4. Mission Statement

To promote solidarity, support, and empowerment within the Menoua community in the UK through cultural, educational, and charitable initiatives.

5. Objectives

The objectives of the Organization shall include:

Promoting Menoua culture and values.
Supporting members in times of need (e.g., bereavement, illness, unemployment).
Organizing cultural, educational, and recreational events.
Facilitating integration and representation of Menoua people in UK society.
Supporting development projects in Menoua Division, Cameroon.

6. Membership

6.1 Eligibility

Membership is open to:

Individuals of Menoua origin residing in the UK.
Spouses and children of Menoua individuals.
Friends and supporters of the Menoua community.

6.2 Categories

Full Members: Voting rights and eligibility for office.
Associate Members: No voting rights but can participate in activities.
Honorary Members: Recognized for exceptional contributions.

6.3 Dues

Annual membership dues: £50 per adult member, payable by 31st January each year.
Youth members (under 18): £10 per year.
Late payment penalty: £10 after 28th February.

7. Governance Structure

7.1 General Assembly

Supreme decision-making body.
Meets annually in March and during extraordinary sessions.
Elects the Executive Committee.

7.2 Executive Committee (2025–2027 Term)

President: Filbert Nguefack
Vice President: Emile Demanou
General Secretary: [Name Placeholder]
Deputy General Secretary: [Name Placeholder]
Treasurer: [Name Placeholder]
Deputy Treasurer: [Name Placeholder]
Statury Auditor: [Name Placeholder]
Vice Statury Auditor: [Name Placeholder]
Cultural Affaires: [Name Placeholder]
Deputy Cultural Affaires: [Name Placeholder]
Communication Manager: [Name Placeholder]
Sport & Welfare Manager: [Name Placeholder]

7.3 Advisory Council

Composed of elders and experienced members.
Provides guidance and mediation.

8. Elections

8.1 Frequency

Held every two years during the Annual General Meeting.

8.2 Eligibility

Candidates must be Full Members for at least 12 months.
Must be in good standing (dues paid, no disciplinary record).

8.3 Voting

Secret ballot.
Simple majority wins.
In case of a tie, a runoff vote is held.

9. Meetings

9.1 Annual General Meeting (AGM)

Held every March.
Quorum: 50% of Full Members.

9.2 Executive Committee Meetings

Held quarterly or as needed.

9.3 Emergency Meetings

Called by the President or 1/3 of Full Members.

10. Finance

10.1 Sources of Funds

Membership dues
Donations
Fundraising events
Grants

10.2 Financial Management

Bank account in the name of the Organization.
Treasurer presents annual financial report at AGM.
Independent audit every 2 years.

11. Disciplinary Procedures

11.1 Grounds for Disciplinary Action

Misconduct
Non-payment of dues
Disrespectful behavior
Breach of constitution

11.2 Procedure

Written complaint submitted to the Executive Committee.
Investigation and hearing within 30 days.
Sanctions may include:
- Warning
- Suspension (up to 6 months)
- Expulsion (requires 2/3 vote of General Assembly)

11.3 Appeals

Must be submitted within 14 days of decision.
Heard by the Advisory Council.

12. Amendments to the Constitution

Proposed amendments must be submitted in writing at least 30 days before AGM.
Requires approval by two-thirds of voting members present.

13. Dissolution

May be dissolved by a two-thirds majority vote at a General Assembly.
Upon dissolution, assets shall be donated to a charitable cause aligned with the Organization’s mission, preferably in Menoua Division, Cameroon.

14. Adoption

This constitution was adopted by the General Assembly of the Menoua Family UK N.G.O. on 23rd October 2025.

Menoua Family UK Rules and Discipline Document

1. Introduction

Menoua Family UK is a non-governmental, non-profit organization based in Birmingham, UK. It is dedicated to promoting unity, cultural heritage, mutual support, and development among members of the Menoua diaspora community in the United Kingdom.

This document outlines the rules, policies, and procedures that govern the operations, membership, and conduct within the organization.

2. Mission Statement

To foster solidarity, preserve cultural identity, and support the social, educational, and economic development of Menoua community members in the UK and back home.

3. Objectives

Promote unity and mutual assistance among members.
Organize cultural, educational, and social events.
Support community development projects in Menoua Division, Cameroon.
Provide assistance to members in times of need (bereavement, illness, etc.).
Encourage youth engagement and leadership.

4. Membership Policy

4.1 Eligibility

Open to individuals of Menoua origin or those with strong ties to the Menoua community.
Must reside in the UK or have a demonstrable connection to the UK-based community.

4.2 Registration

Members must complete a registration form and pay an annual membership fee.
Membership is renewable annually.

4.3 Rights and Responsibilities

Members have the right to vote, participate in events, and benefit from support schemes.
Members must uphold the values of the organization, attend meetings, and contribute to initiatives.

5. Governance Structure

5.1 Executive Committee

President
Vice President
Secretary General
Treasurer
Social & Cultural Coordinator
Youth Representative
Women’s Representative

5.2 Elections

Held every two years.
All registered members are eligible to vote and stand for office.

5.3 Decision-Making

Decisions are made by majority vote during general meetings.
Emergency decisions may be made by the Executive Committee.

6. Financial Policy

6.1 Sources of Funding

Membership fees
Donations
Fundraising events
Grants and sponsorships

6.2 Financial Management

All funds must be deposited in the organization’s bank account.
The Treasurer must maintain transparent records and present quarterly financial reports.
Annual audits will be conducted.

7. Code of Conduct

7.1 General Behavior

Members must treat each other with respect and dignity.
Discrimination, harassment, or abusive behavior will not be tolerated.

7.2 Conflict Resolution

Disputes should be reported to the Executive Committee.
A mediation process will be initiated to resolve conflicts amicably.

7.3 Disciplinary Actions

Warnings, suspension, or expulsion may be applied for serious misconduct.
Members have the right to appeal disciplinary decisions.

8. Events and Activities Policy

8.1 Types of Events

Cultural festivals
Educational workshops
Community support initiatives
Youth and women empowerment programs

8.2 Participation

All members are encouraged to participate and volunteer.
Non-members may attend public events but must adhere to the organization’s code of conduct.

9. Safeguarding and Inclusion

The organization is committed to safeguarding children and vulnerable adults.
All activities must be inclusive and accessible to all members regardless of age, gender, ability, or background.

10. Data Protection and Privacy

Personal data of members will be handled in accordance with UK GDPR regulations.
Data will only be used for organizational purposes and will not be shared without consent.

11. Amendments to the Policy

This document may be amended during the Annual General Meeting (AGM).
Proposed changes must be submitted in writing and approved by a two-thirds majority of voting members.

12. Dissolution Clause

In the event of dissolution, all assets will be donated to a charitable cause aligned with the organization’s mission.
A final audit will be conducted and shared with all members.

Next Meeting 13/12/2025 @ St Phillips Community Centre, Smithick, Birmingham B34 7TL